Run the Cash Flow report

The Cash Flow report shows the income you took in and the expenses you paid out over a date range, broken down by category, for one property or for all of your properties at once. It’s the report to reach for when you want a clear, print-ready picture of what each property earned and spent — the property-management equivalent of a profit-and-loss statement.

When to use it

• Month-end or quarter-end income-and-expense summary for your records.
• Year-end statement to hand to an accountant or owner.
• Comparing what a property earned versus spent over any period you choose.
• A portfolio-wide view of net operating income when you run it with All properties.

Before you start

• None. The report uses the payments, bills, and miscellaneous income you’ve already recorded. It counts money that actually moved, so make sure recent payments and bills are entered before you rely on the totals.

Steps

1. In the left sidebar, click Reports.
2. Under Financial Statements, click Cash Flow Report.
3. In the Property dropdown, choose what to cover:
   • A single property — the report is scoped to just that property’s income and expenses.
   • All — every property’s figures are combined into one multi-property cash flow statement, so you see the whole portfolio’s performance in a single view.
4. Set the Range select (date range) using the from and to date boxes. This is the period the report covers; it defaults to the last twelve months. Pick a calendar month for a monthly statement, January 1–December 31 for a full year, and so on.
5. Click Submit. (Give it a moment — combining many properties or a long range takes a few seconds to calculate.)

What you’ll see

The report opens with the property name (or “All properties”) and the date range at the top, followed by:

• Income — payments received, grouped by income type (for example, Rent Income, Late Fee), plus any miscellaneous income recorded for the period. Each income category is a line, and the section ends with a total income figure.
• Less: Refunds — any income refunds issued during the period, shown as a separate line that reduces your income. Refunds appear on their own line so the reduction is always visible, rather than quietly netted into the income figures above.
• Expenses — bills you paid, grouped by expense type (for example, Repairs, Utilities, Insurance), with a total expenses figure.
• Net total — income, minus refunds, minus expenses. This is your net operating income for the period — what was left after the property’s running costs.

When you choose All, the same structure applies but every property is rolled together into one combined statement.

Tips

• This report counts actual money in and out (payments received and bills paid) within the date range — not charges that are still owed. For amounts tenants still owe, run the Delinquency / outstanding rent report. For what’s coming up rather than what’s happened, see the recurring schedules report.
• Because income and expenses are grouped by their chart-of-account type, keeping charges and bills assigned to the right account is what makes the category breakdown meaningful.
• A category only appears if there was activity in it during the range — an empty section simply means no money moved in that category for the period.
• To print or save, use your browser’s print command (Ctrl+P / Cmd+P) once the results are on screen. You can choose “Save as PDF” from the print dialog.

Related articles

• Run a report (overview)
• Read the Financials overview
• Run the Balance Sheet